Connected Solutions

Navigating Scale with Ease: The Importance of Simplicity in Flex


Managing a coworking or flexible workspace can be complex when running multiple sites or network of spaces. This is where innovative technology can help as it automates numerous tasks and streamlines your processes in flex.

While technology is an efficient tool, problems can still occur when using various systems or software to run a workspace. This leads to disparate systems that become as much of a challenge as operating your workspace manually. But don’t worry – this can happen when you’ve grown and utilised different technologies. Especially when moving from a single-site operation to a more extensive network of spaces.

Many operators adopt a solution and gradually incorporate additional software to solve challenges while scaling their business. However, this patchwork of solutions eventually becomes unmanageable.

Having a single, unified cloud solution that’s purpose-built for coworking and flexible workspaces helps to streamline your operations, localise data and automate processes.

Navigating Scale with Ease: The Importance of Simplicity in Flex

Endless Integrations Are Not the Answer

When you are starting in coworking and operating at a smaller scale, integrations can be great. They expand the capability of your management systems and save you plenty of time. However, this is only true when everything is functioning as intended.

Operators who use integrated systems will know the difficulties they bring, such as broken connections or simply failing to work. Although, determining whether the fault is due to the integrated software, or the workspace management system, can be challenging. You also face the issue of finding the right person to approach who can solve the problem. This adds unnecessary frustration to your day-to-day.

Investing in an all-in-one solution allows you to manage everything from a single platform – including accounting. Your information is connected and updated in real time, so you won’t have to flip back and forth between Excel or other platforms. With the right technology that’s built for real estate – you can move away from unnecessary integrations that don’t work.

Data You Can Trust

You need to be able to trust the data you work with. Having a complex technological ecosystem running your workspaces can present issues. If just one cog in the mechanism fails, it throws off your entire ability to report on operations, which results in data you can’t trust.

Implementing a single solution, where each element seamlessly works with each other, can help prevent these data issues and provide you with a single source of truth. Better data = better reporting.

Scaling with Brand Identity in Mind

Another difficulty in scaling your flexible workspace is finding the delicate balance of expanding your business without compromising the brand identity that attracted your members.

This is where technology is key. By having software in place that you can trust, your team members can focus on delivering the core experience that is at the heart of your workspace. Automating daily processes such as member management, meeting room bookings and payments as well as providing a bespoke member app, can enhance the entire process of workspace management. With a single solution, your team has more time to focus on your members and maintain the identity at the heart of your community.

Simplify your IT Infrastructure

You need to have confidence in your Wi-Fi and IT infrastructure. Most businesses work exclusively online nowadays, so your members need a stable and secure connection to have a frictionless experience.

Operationally, workspaces rely on their IT infrastructure for everything from access control, hot desk and meeting room bookings to building and facility management. As with all things, there will be times when something goes wrong. When this happens, you need to be able to diagnose and address the issue quickly and efficiently.

As an operator, you don’t want to engage with a variety of suppliers to try and identify the problem. This is why you need an all-in-one solution that includes Wi-Fi and IT infrastructure. These providers understand the unique requirements of your coworking or flexible workspace and help deliver solutions for your specific business needs.

Simplify Processes & Operate at Scale with Yardi

From space booking to member management, Wi-Fi provisioning and built-in accounting, the Yardi Kube Suite gives operators the connected tools needed to run flexible workspaces. Yardi Kube provides software to effectively manage your workspace. From licence creation and membership management to accounting, billing and a member app. The innovative end-to-end solution helps drive member engagement and community building. 

If you’re looking to scale your coworking or flexible workspace or want to simplify your workspace management processes – get in touch using the button below.

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